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2008 ENTRY FORMS and INSTRUCTIONS

Greetings Amigos!        The time for “La Fiesta de Los Vaqueros” is here again!
Parade Day: February 21, 2008

You are cordially invited to join the celebration by participating in Tucson’s Rodeo Parade, the longest non-motorized parade in the world, Thursday, February 21, 2008. This is the 83rd year for our Southwest Heritage Parade. To that end, all entries must be Western, Native American, or Old-Fashioned.

The Rodeo Parade Committee annually reviews the Parade and its operations to maintain its Southwestern Theme and to improve safety and efficiency. Included in the review are suggestions received from viewers, participants, and volunteers and a critique following the parade. As a result, the 2008 Parade will incorporate several key changes in the Rules and Regulations, and potential applicants should carefully read the Rules and Regulations and the Application Form.

Parade Entries are accepted on a competitive and timing basis, so get your Application in early!
DEADLINE FOR ENTRIES IS JANUARY 12, 2008!

Entry Fees:
$40-Non-commercial Groups
$100-Commercial Groups

Sign Fees:
$200-$350: for Advertising Fees – See Rules and Regulations for Info.

Parade Equipment Rentals:
(Wagons, Buggies, Coaches, Carriages)
Call Bob Taylor for rental information: Cell Phone – 520-247-4236.

1 Horse Buggy/Carriage $475, 2 Horse Double Buggy/Coach $825, Farm Wagon $875, Flatbed $925, 4 Horse Coach $1625. Includes Equipment Rental and Driver.

Until then,

Russell Krietemeyer, Chairman TUCSON RODEO PARADE COMMITTEE, INC.

Diane McGinnis, Chairman Entries & Line-Up Committee

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   TUCSON RODEO PARADE 2008

Since February 2007, the Tucson Rodeo Parade Committee has partnered with citizens, city officials, parade participants, parade viewers, and national and international parade committees to conduct a comprehensive review of the Tucson Rodeo Parade.

The resulting changes to Rules and Regulations and Operations will require the cooperation and support of participants to ensure effective implementation.

Please review all Rules and Regulations carefully with special attention to the following sections:

• Responsible Adult
• Age Requirements
• Safety

If you have any questions concerning the changes being instituted, please call the Tucson Parade Committee Office at 294-1280.

The Parade Committee is looking forward to another great Parade celebrating Tucson’s Heritage! This can only be accomplished if we work together to make sure all Rules are followed. Toward this end, the Tucson Rodeo Parade Committee, parade viewers and other participants count on you to help.

Thank you!

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   IMPORTANT NOTICE

Parade Day 2008

Due to rule violations in the past, and safety being our primary concern, there will be an inspection judge reviewing each entry as it passes along the Parade route to ensure that all rules are followed.

Please refer to the General Instructions and Information Sheet regarding the thirteen (13) rules. Any entry not complying with the rules will not be judged or invited back in 2009.

All wagons will be checked for operating brakes and other safety measures (jerk lines, harness in good shape, etc.). Small buggies are  required to have brakes.

We hope this notice will help you prepare for an enjoyable day in the Rodeo Parade. Thank you in advance for your cooperating.

Parade Office – (520) 294-1280

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  The 83rd TUCSON RODEO PARADE Application

Parade Date: Thursday, February 21, 2008
Deadline for Application :       January 12, 2008

 Your support of the Tucson Rodeo Parade Committee and cooperation is very much appreciated!
For OFFICE Use ---------– PE#...............        Entry# ..................

SPONSOR INFORMATION
Entry Name (Corporation Group or Individual Sponsor)
: ..........................................................
...........................................................
...........................................................
PRE-PARADE CONTACT
This person is responsible for the application, media package and payment of the bill.

Name:.............................................. E-Mail: ................................ Fax: .......................

Mailing Address for Parade Correspondence
: ...........................................................
.............................................................
............................................................
Phone Numbers (list 2 and indicate if work, home or cell):
1.................................. 2..............................

<<<< PARADE DAY RESPONSIBLE ADULT >>>>>

This adult will be with the entry on Parade day and is responsible for all participants following directions and abiding by the Rules and Regulations. The Responsible Adult shall be responsible for answering any question proposed by any Parade official. He/she will ensure he/she has signed parental permission for every minor participating without the presence of his/her parent and he/shall shall provide adequate adult supervision for every youth in the entry. Such documents must be available upon request the morning of the Parade and must accompany the entry.

Name: ..................................................................
E-Mail:.................................................................
Mailing Address (if different than above):
...............................................
...............................................
...............................................
Phone Numbers (list 2 and indicate if work, home or cell)
: 1. ................................... 2. ..................................

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  ABOUT YOUR ENTRY

Requirements:
All entries must be Western, Mexican, Native American or old-fashioned. All applications must include a narrative announcer’s script (no longer than six lines) for TV, grandstand, judging and publicity. Entries will not be accepted without an announcer’s script. Please attach a typed script to this application.
Type of Costume: _________________________________________
Total Number of People in Entry: ____________________________
Number of Horses: _______________________________________            
Number of people on Horseback: ___________________________

Equipment:
If entry is horse-drawn, where is equipment being obtained? _________________________
Contact person for horse-drawn equipment: Name: ________________________________
Phone Number: _____________________
A picture is required with the application if not using Parade Committee rental equipment.
Is picture included?   Yes --- No
 (Circle One) (If no, please send as soon as possible.)

Music:
Does your entry include music?   Yes --- No   (Circle One)
If yes, what type of music? __________
Does the sound include amplification?    Yes --- No     (Circle One)

Classification of Competition: (Please circle only one.)

Entry Fees:
Entry fees must accompany your application.
Non-Commercial Entries - $40.00 
Commercial Entries - $100.00

Advertising Sign Fees: (Please select an option.)
Advertising sign fees must accompany your application. Signs must be in proportion to the size of the wagon. All entrants that fail to pay in advance for sign options will be billed after the Parade.
Option A: Two 9"x 24" signs are provided at no charge for Parade equipment rentals only. All other entrants will provide their own 9” x 24” signs.
Option B: Two 2' x 4' signs may be provided by the entrant for a $200 advertising fee which includes ten grandstand tickets.
Option C: Two 4' x 8' signs may be provided by the entrant for a $350 advertising fee which includes ten grandstand tickets.
 

Your completed signed and/or electronically submitted Application Form is your acknowledgement of having read and understood all Parade Rules and Regulations and to your agreement to comply with all Parade Rules and Regulations on behalf of your entry and all your entry’s participants.

Although the Tucson Rodeo Parade Committee (TRPC) makes every reasonable effort to provide for the protection of Parade participants and spectators, the TRPC assumes no responsibility in connections with, and makes no representation as to the safety of any parade entry, in whole or in part, solely by reason of compliance with TRPC’s Rule and Regulations.

All applications are reviewed prior to acceptance. We reserve the right to screen (and potentially reject) any application. A second mailing containing your line-up instructions will be mailed to you two weeks prior to Parade day. (If you have not received your entry instructions by Feb. 11, please contact the parade office at (520) 294-1280.)

NOTE:
Please make checks payable to T.R.P.C. and return the following to the Tucson Rodeo Parade Office, P.O. Box 1788, Tucson, Arizona 85702: Phone (520) 294-1280
1. Completed application form 2. Announcer script 3. Signed release of liability form 4. Entry and sign fee payments 5. Photo of equipment entry if not renting from the Parade Committee.

Revised December 1, 2007

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   RULES and REGULATIONS

Our primary focus is the safety of our spectators, entrants and livestock.
 
THESE RULES APPLY TO ALL ENTRIES:

1. Your completed signed and/or electronically submitted Application Form is your acknowledgement of having read and understood all Parade Rules and Regulations and agreement to comply with all Parade Rules and Regulations, on behalf of your entry and all your entry’s participants.
2. All instructions of TRP officials must be obeyed. Failure to do so will result in removal from the Parade and may jeopardize participation in future Tucson Rodeo Parades. Safety is our first priority ---- Your Safety and our Spectator’s Safety! TRP officials reserve the right to remove any entry at any time, whether as a result of safety concerns, interference with the Parade’s progress or any other reason that TRP officials deem appropriate.
3. Entries must pertain to the Southwest Heritage Theme Only! Costumes must reflect old-fashioned, Western, Native American, or Mexican Dress.
4. Two numbers must be worn and easily visible to the judges. Failure to wear numbers will lead to disqualification from competition.
5. Units with automobile tires must be completely skirted and weighted to the ground, (burlap or durable cloth of plain color is preferred).

6. RESPONSIBLE ADULT

On Parade day, all entries must be accompanied by a Responsible Adult (as identified on the Parade Application) who is in charge of the entry and responsible for each participant’s knowledge of and compliance with the Rules and Regulations of the TRP. The Responsible Adult shall be responsible for answering any questions proposed by any Parade official.

7. AGE REQUIREMENTS

A. The following requirements must be verified by the Entry Responsible Adult, who will ensure compliance:
B. The minimum age requirement for participation in the TRP is 6 years of age.
C. The minimum age requirement for children mounted on horseback is 8 years of age.
D. Each mounted child, between 8 and 12 years of age, must be accompanied by a parent or adult as designated by the parent, who either walks or rides the route with the child.
E. All children mounted on horseback, between 8 and 12 years of age, must wear equestrian protective headgear that meets ASTM-SEI safety standards. Bike helmets are not permitted. Protective headgear is recommended for all participants.
F. The Responsible Adult must have signed parental permission for each child in his/her entry, which can be reviewed upon request.
G. No children under the age of 14 may walk the route. (No elementary, middle or junior high school bands.)
H. The Responsible Adult will ensure adequate adult supervision of all children participating in his/her entry.

8.  SAFETY

A. TRPC officials reserve the right to determine that any entry is overloaded for the equipment or the livestock. If in the opinion of a TRPC official a unit appears overloaded, the “Responsible Adult” of the entry will have the opportunity to rectify the situation before being removed from the route.
B. The ultimate responsibility for safety lies with each individual entry. Entries must comply with all TRPC Rules and Regulations and comply with all government regulations and safety codes, manufacturer’s recommendations and similar standards.
C. City Ordinance Section 11-69: It is against the law for any person to use any object or thing, or do any act, in a manner which is intended or likely to startle or otherwise cause or contribute to the loss of control of any animal in the Tucson Rodeo Parade. The following are forbidden:

1-Loaded Guns,  2-Shooting Guns, 3 Cap guns -Fires, 4 Firecrackers, 5-Hand-pulled Units, 6-Noisemaker Toys,  7-Balloons to be Carried or Attached to Floats
 

D. All Parade entries shall exhibit proper disposition and control of all animals in the Parade environment without assistance, including but not limited to, the use of sedatives for horses such as Ace or Be Calm.
E. No participants or guests may load or unload horse-drawn equipment along the Parade route before, during or after the Parade unless directed to do so by a TRPC official.
F. All parties are prohibited from distributing materials (handouts, flyers, give-aways) or selling goods along the Parade route, before or during the
Parade on Parade day, without the permission of the Tucson Rodeo Parade Committee.
G. All horse-drawn vehicles must be in good mechanical condition and will be subject to a safety inspection by TRP officials for a braking system, a six-foot jerk line, and harness of good repair.
H. All hitches must have a handler, on the ground, walking the route with the unit. All hitches in excess of two horses must have a minimum of
two handlers, on the ground, walking the route with the unit. These handlers are in addition to horseback outriders which participate in the entry.

9. PARADE PACE

A. All entries must be willing and sufficiently physically fit to maintain both the Parade pace and spacing as set by TRP officials. (Generally, a 45 second space between entries is expected). Entries unable or refusing to maintain the Parade pace and/or spacing will be removed from the Parade route.
B. All entries, including marching bands, must move forward at all times along the Parade route. Failure to comply will lead to disqualification in competition, and/or removal from the Parade.
C. Unless pre-approved and arranged by the TRP, entries must not slow from the Parade pace along the “on-camera” areas nor stop for media interviews. Entries so choosing to “extend” their time on camera, at the expense of those entries behind them on the Parade route, will be removed from the Parade and may be prohibited from future Parade participation.

10. ABUSE

A. The Tucson Rodeo Parade Committee has a ZERO TOLERANCE for animal abuse. Persons abusing animals shall immediately be removed from the route and be reported to the authorities. All livestock shall be in good health and sound condition.
B. The Tucson Rodeo Parade Committee has a ZERO TOLERANCE for those choosing to abuse our volunteers or our entrants. Please promptly
report violators to TRP officials on the route or afterwards to a Tucson Rodeo Parade Committee member.

11. RESTRICTIONS

A. The use of alcoholic beverages by participants in any capacity in the
Tucson Rodeo Parade is prohibited.
B. No motor vehicles, bicycles, roller skates, pull carts, wagons, or dogs.
C. No walking drill teams or walking entries except marching bands.
D. No protest groups.
E. No political campaign entries.

 

12. SIGNS FOR ADVERTISING

Entrants may enhance their advertising/exposure by paying for a sign option. Signs must be in proportion to the size of the wagon. All entrants that fail to pay in advance for sign options will be billed after the Parade.

Unless the entrant purchases an advertising sign option through the TRPC, only two signs not over 9” x 24” are allowed per entry. Signs options include the following:

A. Two 9"x 24" signs are provided for Parade equipment rentals only. All other entrants will provide two 9” x 24” signs, at no TRPC fee.
B. Two 2' x 4' signs may be provided by the entrant for a $200 advertising fee which includes ten grandstand tickets.
C. Two 4' x 8' signs may be provided by the entrant for a $350 advertising fee which includes ten grandstand tickets.
Revised December 1, 2007

Page 6

  RELEASE and CONSENT

(Must be returned with application.)
 

2008 TUCSON RODEO PARADE  “LA FIESTA DE LOS VAQUEROS”

In consideration of acceptance of participation in the Tucson Rodeo Parade, I agree to release and shall indemnify the Tucson Rodeo Parade Committee Inc, The Tucson Rodeo Committee, The City of Tucson, from all and every claim for damages which may be made on my behalf or on behalf of any individual under my supervision at any time hereafter against said organizations, their officers, and members, or any of them, by reason of any matter, thing, condition, negligence, or default, or any person whatsoever, in the Tucson Rodeo Parade, or any of them given by, or under the direction of the said Tucson Rodeo Parade Committee, February 21, 2008. I further agree to accept the conditions of this contract.


Name of Entry_________________________________________

Address.____________________________________________

Cit.________________________  State___________   Zip_______

Signature of Participant ______________________________________Date_____________
(Responsible Party on Parade Day)

Printed Name of Participant _______________________________________Phone___________
(Responsible Party on Parade Day)

Witness.............................................................................Date...........................

  Revised December 4, 2007

Page 7    

  ANNOUNCERS SCRIPT

SPONSOR NAME:________________________________________

PRE-PARADE CONTACT:

Name: ____________________________________________________
Mailing Address:____________________________________________
__________________________________________________________
__________________________________________________________

Phone Numbers (list 2 and indicate if work, home or cell):

1.______________________ 2. ____________________


IS THIS THE FIRST YEAR FOR THIS ENTRY? ▪        Yes   ▪   No

If no, how many Tucson Rodeo Parades has this entry participated in? ____

NARRATIVE DESCRIPTION (Six lines only):
 

________________________________
(Please attach the Announcer’s Script to the Application Form. Thank you!)

Page 8